Functional Assessments B-08

PURPOSE:

The purpose of this policy is to outline the functional assessment procedure for individuals determined eligible for Intellectual and/or Developmental Disability (IDD) Program services.

POLICY:

Sedgwick County Developmental Disability Organization (SCDDO) will administer and submit all functional assessments as required by the Kansas Department for Aging and Disability Services (KDADS).

PROCEDURES:

1. SCDDO is required by KDADS to use a standardized functional assessment instrument to determine the specific level of functioning for individuals in the IDD service system.
   1. All applicants, ages 5 and older, determined eligible for IDD Program services will have a functional assessment scheduled and administered by SCDDO staff.
   2. The initial functional assessment will be initiated and completed as required by KDADS.
   3. Individuals will be assessed annually based on guidelines outlined by KDADS, which may include individuals receiving services funded by the Home and Community Based Services for IDD (HCBS-IDD) Program.
   4. Individuals who are offered HCBS-IDD Program funding will be required to complete a new functional assessment within a specified timeline outlined by KDADS.
   5. Failure to complete a required assessment will result in a loss of funding and/or closure from the IDD system. Individuals who lose eligibility for funding may contact SCDDO for assistance.
   6. The functional assessment will be entered into the Kansas Assessment Management Information System (KAMIS) for scoring as determined by KDADS. 
   7. Upon completion of the assessment the individual/guardian will receive notification of eligibility for HCBS-IDD Program funding.
   8. Individuals/guardians who are not in agreement with the scoring in the assessment may request a review by contacting SCDDO. Revisions to the assessment are time limited and should be reported immediately.
   9. If the differences cannot be resolved at SCDDO and the functional assessment determines the individual is ineligible for HCBS-IDD Program funding or services, the individual may choose to appeal the decision through the State Office of Administrative Hearings. Requests for appeal must be submitted in writing and signed within 30 calendar days to the address below:

Office of Administrative Hearings

1020 S. Kansas Avenue

Topeka, Kansas 66612-1311